Privacy Policy

Privacy policy

What is it?

This privacy policy governs your personal data and how we use it in the context of the use of our website and the use of special forms of use.

Personal data is any information that relates to an identified or identifiable natural person, in other words data that relates to you personally, such as your name, address, e-mail address, user behaviour, etc. Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment, restriction, erasure or destruction.

I. Name and address of the controller

The data controller within the meaning of the General Data Protection Regulation (hereinafter referred to as “GDPR”) and other national data protection laws of the member states as well as other data protection provisions is: 

Franz Haniel & Cie. GmbH
Franz-Haniel-Platz 1
47119 Duisburg
Germany
+ 49 (0)203-806 -0
info(at)haniel.de
www.haniel.de/en

II. Contact data of the data protection officer

The controller’s data protection officer can be reached at:

Franz Haniel & Cie. GmbH
Franz-Haniel-Platz 1
47119 Duisburg
Germany
+ 49 (0)203-806 -0
datenschutz(at)haniel.de
www.haniel.de/en

III. General information about data processing

1.      Scope of personal data processing

We process personal data of our users only to the extent necessary to provide a functioning website and our content and services. Our users’ personal data are processed regularly only with the consent of the user. An exception to this is in cases in which prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by law.

2.      Legal basis for the processing of personal data

a)     Article 6(1)(a) of the GDPR serves as legal basis provided that we have obtained consent from the data subject.

b)    Article 6(1)(b) of the GDPR serves as the legal basis for the processing of personal data if it is necessary for the fulfilment of a contract to which the data subject is a party. This also applies to processing operations required to carry out pre-contractual actions.

c)    Article 6(1)(c) of the GDPR serves as the legal basis for the processing of personal data if it is necessary for the performance of a contract to which our company is a party.

d)    Article 6(1)(d) of the GDPR serves as the legal basis in the event that the data subject’s vital interests or that of another natural person require the processing of personal data.

e)    Article 6(1)(f) of the GDPR serves as the legal basis if the processing is necessary to safeguard the interests of our company or a third party  and if the interests, fundamental rights and freedoms of the data subject do not override the controller’s interest.

3.      Data deletion and retention duration

The data subject’s personal data shall be deleted or blocked as soon as the purpose of the retention ceases to apply. In addition, storage may be provided for by the European or national legislatives in EU regulations, laws or other regulations to which the controller is subject. The data shall also be blocked or deleted when a storage period prescribed by the specified standards expires, unless there is a need for further storage of the data for conclusion of a contract or fulfilment of the contract.

IV. Recipients of your personal data

Your personal data is also used by other companies engaged by us and acting on our behalf (“processors”). These may be companies from our own group or external companies and partners (“wir partners”). Potential recipients of your data include IT service providers, companies involved in the use of cookies and tracking pixels, and other service and cooperation partners.

The processors mentioned in this data protection information have been carefully selected and engaged by us and are obliged to commit to the principles of data protection. This commitment includes ensuring that service providers only receive the data they need to fulfil the respective engagement. Processors are controlled on a regular basis.

V. Provision of the website and creation of log files

1.      Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the visiting computer. 

The following data are collected:

• The user’s IP address
• Date and time of access
• Directory protection user
• Protocols 
• Status code 
• Amount of data
• User agent
• Retrieved host name
• Websites from which the user’s system accesses our website
• Websites that the user’s system access through our website 

The data are also stored in the log files of our system. The user’s IP addresses or other data that allow the assignment of the data to a user are not affected by this. This data are not stored with the user’s other personal data.

2.    Legal basis for data processing

Article 6(1)(f) of the GDPR is the legal basis for the temporary storage of the data.

3.    Purpose of data processing

Temporary storage of the IP address by the system is necessary.to allow delivery of the website to the user’s computer. The user’s IP address must be kept for the duration of the session for this.

Storage of the data in log files is done to ensure the functionality of the website. The data are also used to optimize the website and to ensure the security of our IT systems. The data are not used for marketing purposes in this context.

These purposes also constitute our legitimate interest in the processing of the data pursuant to Article 6(1)(f) of the GDPR.

4.    Retention duration

The data will be deleted as soon as they are no longer necessary for the purpose of its collection. In the case of collecting the data to provide the website, this is the case when the respective session has ended.

In the case of storing the data in log files, this is the case after no more than seven days. Retention beyond that period is possible. In this case, the users’ IP addresses are deleted or distorted so that an assignment of the visiting client is no longer possible.

5.    Opt-out and removal option

The collection of data for provision of the website and retention of the data in log files is essential for the website’s operation. The user therefore does not have the option to opt out.

VI. Use of “own” cookies

1.    Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified when the website is revisited.

We use the following types of cookies, and their scope and function is explained below:

Technically necessary cookies
We use these cookies to make our website more user-friendly. Some elements of our website require them so that the visiting browser can be identified even after it moves to a different page.

The following data are stored and transmitted in these cookies: 

• Language settings
• Session ID
• Log in information 

2.    Legal basis for data processing

The legal basis for processing personal data while using cookies is Article 6(1)(f) of the GDPR.

3.    Purpose of data processing

For technically necessary cookies
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some features of our website cannot be offered without the use of cookies. In this case, it is necessary that the browser is recognized again even after going to another page.

The following applications require these cookies:

• Transfer of language settings
• Remembering keywords
• Use of forms

4.    Retention duration, opt-out and erasure options

Cookies are stored on your computer and transmitted to us by the computer. Therefore, as the user you also have full control of the use of cookies. If the cookies that are used are so-called ‘transient cookies’, they will be deleted after you log out or close the browser. Persistent cookies are automatically deleted from your computer after a specified period of time, which may vary depending on the cookie. 

You can disable or restrict the transmission of cookies by changing the settings in your browser. You can delete any already stored cookies at any time. The deletion can, as described, also be automated. If cookies are disabled for our website, you may not be able to use all the functions of the website to the fullest extent.

VII. E-mail contact

1.    Description and scope of data processing

You can contact us via the provided e-mail address. In this case, the user’s personal data that are transmitted by e-mail will be stored.

The data in this context will not be disclosed to third parties. The data are used exclusively for processing the communication.

2.    Legal basis of processing

The legal basis for processing the data is the existence of the user’s consent pursuant to Article 6(1)(a) of the GDPR.

The legal basis for processing the data that are transmitted when an e-mail is sent is Article 6(1)(f) of the GDPR.

3.    Purpose of data processing

The processing of personal data from the input mask is only used to process the contact. In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data.

The other personal data processed during the sending process are intended to prevent misuse of the contact form and to ensure the security of our IT systems.

4.    Retention duration

The data will be deleted as soon as they are no longer necessary for the purpose of its collection. 

5.    Opt-out and removal options

The user has the option of revoking their consent to the processing of the personal data at any time. If the user contacts us by e-mail, they may object to the storage of their personal data at any time. In this case, we will be unable to continue the conversation. You can use the e-mail address used to contact us or the e-mail address specified on the ‘Imprint’ page to withdraw your consent and object to storage of your data.

All personal data stored in the course of establishing contact will be deleted in this case, as long as there are no legal obligations standing in the way of the deletion.

VIII. Registration to the press distribution list

1.    Description and scope of data processing

You have the option on our website to register to our press distribution list by entering your personal data. The data are entered into an input mask and then transmitted to us and stored. We will not disclose this data to third parties. 

The following data are collected during the registration process:

• Salutation (mandatory)
• Title (optional)
• First and last name (mandatory)
• E-mail address (mandatory)
• Medium, editorial department (optional)

The following other data are stored at the time of registration:

• The user’s IP address
• Date and time of access
• User agent

During the registration process your consent to the processing of the data is obtained and reference is made to this privacy policy.

2.    Legal basis for processing

The legal basis for processing the data is the existence of the user’s consent pursuant to Article 6(1)(a) of the GDPR.

3.    Purpose of data processing

Registration is required for the preparation and sending of our press releases.

The other personal data processed during the registration process are intended to prevent misuse of the registration form and to ensure the security of our IT systems.

4.    Retention duration

The data will be deleted as soon as they are no longer necessary for the purpose of its collection.

5.    Opt-out and removal option

You have the option to cancel your registration at any time. Your stored personal data stored may be changed at any time, as long as there are no legal obligations standing in the way of the deletion.

IX. Rights of the data subject

If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights in relation to the data controller (see section I. of this policy):

1.    Right of access

You have the right to ask the data protection officer to confirm if we are processing your personal data.

If this is the case, you have the right to ask the data controller for information about the following information:

a)    the purposes for which the personal data are processed;

b)    the categories of personal data that are being processed;

c)    the recipients or categories of recipients of the personal data to whom your personal data was or will be disclosed;

d)    the envisaged period in which your personal data will be stored or, if not possible, the criteria used to determine that period;

e)    the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing; 

f)     the right to lodge a complaint with a supervisory authority;

g)    any available information as to the source of the data if the personal data are not collected from the data subject;

h)    the existence of automated decision-making 

You have the right to obtain information as to whether your personal data will be transferred to a third country or international organisation. In this context, you have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer.

2.    Right to rectification

You have the right to ask the controller to rectify and/or complete your personal data if the processed personal data are incorrect or incomplete. The controller is obligated to rectify the data without undue delay.

3.    Right to restriction of processing

a)    If you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal data;

b)    the processing is unlawful and you oppose the erasure of the personal data and requests the restriction of their use instead;

c)    the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;

d)    If you have objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override your grounds.

If processing of your personal data has been restricted, this personal data shall (with the exception of storage) only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing is restricted under the above conditions, you will be notified by the data controller before the restriction is lifted.

4.    Right to erasure

a)    Obligation to delete

• You have the right to request from the controller the erasure of your personal data without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
• Your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
• You withdraw your consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing;
• You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2);
• Your personal data have been unlawfully processed;
• Your personal data have to be deleted for compliance with a legal obligation in Union or Member State law to which the controller is subject;
• Your personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

b)    Information to third parties

Where the controller has made your personal data public and is obliged pursuant to Article 17(1) of the GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c)    Exceptions

There is no right to erasure of the personal data if the processing is necessary

• for exercising the right of freedom of expression and information;
• for compliance with a legal obligation in Union or Member State law to which the controller is subject;
• or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3) of the GDPR;
• for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR in so far as the right referred to in paragraph (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
• for the establishment, exercise or defence of legal claims.

5.    Right to reporting

If you have asserted your right of rectification, erasure or restriction of processing to the controller, he/she is obliged to notify all of the recipients to whom your personal data have been disclosed of the correction or erasure of the data or restriction of processing, unless it proves to be impossible or involves a disproportionate effort.

You have the right to be informed by the controller about these recipients.

6.    Right to data portability

You have the right to receive the personal data you provide to the controller in a structured, common and machine-readable format. You also have the right to transmit that data to another controller without hindrance by the controller to which the personal data have been provided, where:

a)    the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) of the GDPR or on a contract pursuant to point (b) of Article 6(1) and

b)    the processing is carried out by automated means.

In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other people may not be affected.

The right to data portability shall not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.    Right to object

You have the right to object, on grounds relating to his or her particular situation, at any time to the processing of your personal data which is based on point (e) or (f) of Article 6(1) of the GDPR, including profiling based on those provisions.

The controller shall no longer process your personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

If your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of the personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

In the context of the use of information society services (notwithstanding Directive 2002/58/EC), you may exercise his or her right to object by automated means using technical specifications.

8.    Right to withdraw consent

You have the right to withdraw your declaration of consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9.    Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision

a)    is necessary for entering into, or performance of, a contract between you and the data controller;

b)    is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

c)    you have given your explicit consent.

However, these decisions shall not be based on special categories of personal data referred to in Article 9(1) of the GDPR, unless point (a) or (g) of Article 9(2) applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

With regard to the cases referred to in points (a) and (c), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

10.  Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you violates the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.

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